In 2022, the world is entering the next phase of hybrid work. By now, countless businesses have welcomed the changing office culture and accepted the flexible approach to work. They have seized the opportunity to reinvent employee experience at the primary level, improve productivity, and reduce costs. So, it is no surprise that all of them aim to continue reaping their benefits in the years to come.
Have you adopted a hybrid workplace? Or, are you considering doing so?
Well, here is your next step: your need to figure out how to make your hybrid work model functional. Then, you need to refine it to remain operational in the long term. The easiest way is to find the best hybrid workplace solution that meets your business requirements.
A hybrid workplace solution is user-friendly management software. It is convenient to navigate with a mobile app interface. This nifty tool helps managers, HR, and employees thrive in a hybrid office. The best hybrid workplace solution is one that can simplify your going-hybrid journey considerably.
Are you not convinced? Here are five benefits of adopting the best hybrid workplace solution to change your mind.
Table of Contents
The Best Hybrid Workplace Software Enables Hassle-Free Employee Scheduling
In a hybrid office, managers have the following responsibilities:
- Monitor remote teams regularly
- Monitor the timings of in-office employees
- Oversee how the two halves perform, interact and collaborate on a given workday
- Manage the schedule of employees in all locations
Juggling teams of employees in multiple locations can be a hassle. You can face scheduling conflicts, data mismatch, missed notifications and whatnot! But don’t worry. The best hybrid workplace solution can make it easier for you.
The best hybrid workplace solution gives you a holistic view of your employee’s schedules and availability. Using this centralized data, you can:
- Assign them shifts as per to job requirements and preferences
- Make changes to employee schedules. These changes will reflect across systems, eliminating data inconsistency
- Instantly notify your employees about schedule changes
It Facilitates Desk Booking and Helps You Manage Office Space
With the hybrid work model in place, fewer employees will be in the office. And as their schedules change, it may be a different set of employees each day. In this case, having a fixed desk for each employee is not feasible.
Instead, you can have a limited number of desks and allow your employees to book them when they need them.
The best hybrid workplace solution has built-in functionality for desk booking. It can help you:
- Use your office space optimally
- Offer greater flexibility to employees
- Reduce maintenance costs
It Allows Managers to Understand Meeting Room Utilization
Meeting rooms are an underutilized asset. So why spend money on maintaining several of them? The best hybrid workplace solution takes care of this.
A hybrid workplace solution gives facility managers real-time data about meeting room occupancy and usage at all times. So, they can get an idea of how frequently employees need meeting rooms and for how long.
If a meeting room is unused, facility managers can convert it into an office or discontinue using it altogether. This way, the best hybrid workplace solution cuts costs and helps manage the available space better.
The Best Hybrid Workplace Solution Integrates Seamlessly With Existing Tools
Every business has some essential, go-to technologies. (Think of the applications you and your employees open each day the moment your laptops buzz to life.) Now, when you transition to a hybrid model, would you need to uproot these systems? Would you need to change applications and train your employees to use the new ones? Certainly not!
That’s why, when choosing the best hybrid workplace solution for your business, you should look for seamless integration with existing tools. Even if the software doesn’t integrate all your tools, make sure it does with the essential ones. Some examples are:
- Collaboration tools (They are the lifeline of your hybrid workplace!)
- Calendar apps and other event management software
- Employee authentication software
- Access management systems
- Video surveillance systems
The Best Hybrid Workplace Solution Makes Your Employees Feel Safe
Employee safety is every business owner’s priority in the post-pandemic world. By taking adequate measures to minimize the risk of infection, you will future-proof your organization against new variants as well.
The best hybrid workplace solution helps you ensure all-round workplace safety by providing the following functionalities:
- Screening employee health
Before an employee returns to the office, ask them to fill out their health information, vaccination status, and symptoms.
- Ensuring mask compliance
The best hybrid workplace solution can help you identify if all employees are wearing masks before entering your building by integrating with video surveillance systems.
- Enforcing social-distancing protocols
The best hybrid workplace solution helps you monitor floor occupancy employee locations and plan seating arrangements as per your company’s social-distancing policy.
- Enabling contactless access
All employees touch doors, fingerprint readers, and elevator buttons to access your building. They increase the risk of infection. The best hybrid workplace solution replaces them with touchless access methods like QR code-based entry passes.
- Contact tracing
The best hybrid workplace solution helps you track and record who entered your building and which areas they accessed. If someone gets sick, you can quickly identify who they might have come in contact with. Then, you can notify them and enforce quarantine.
In Conclusion
Hybrid workspaces are here to stay. As employees’ demands change, they will continue to evolve in the coming years. So, be prepared, and invest in the best hybrid workplace solution for your business.
Choose one that is easy to use, integrates seamlessly with your existing tools, helps you manage office space, and ensures workplace safety. And remember that the best hybrid workplace solution for you is the one that meets your specific business requirements.
Want to know more about WorkInSync? Opt for a demo today to learn more.
