ProofHub vs Asana- Which one is the Best Project Management Software

ProofHub and Asana are both well-known or hyped, have been in the market for a long time, and have noteworthy clients. But, if you were to pick between the two, which one would be the best fit for your team? Which one best suits your project management style? What are the factors you should think about? Should you look for another option?

We’ve analyzed the benefits and drawbacks from the standpoint of customers and created this blog article to assist you in finding the perfect software that, while making it easier to manage work efficiently, doesn’t break the bank.

So, in the duel between ProofHub vs Asana, we’ll discuss which one to choose.

ProofHub vs Asana – A Brief Overview

What is ProofHub?

ProofHub is an all-in-one project management and team collaboration software that is noted for its slick performance. Its vast range of excellent features has helped it become one of the fastest-growing project management software in the market. 

ProofHub provides you with complete control over your projects, teams, and tasks. It is a central platform that allows teams to sort through the clutter, collaborate efficiently, and visualize their everyday tasks seamlessly. It contains practically everything you’ll need to keep track of your projects and work together with your team members. 

The best thing about ProofHub is its “no per-user fee” policy and easy flat pricing plans. You can work with as many people as you want without having to pay an extra price for every individual. 

In short, ProofHub is basically a virtual workspace where teams can collaborate as they work on their tasks or projects and make sure that nothing falls through the cracks. 

Core features of ProofHub

• Proofing

An online proofing tool is something that helps ProofHub stand out from the crowd. This tool facilitates faster review and evaluation of files and documents by speeding up the process, keeping track of changes, and providing precise feedback. Users can easily mark and annotate changes using the mark-up tool to streamline the feedback process and reduce the number of revisions. 

• Task management 

ProofHub’s robust task management features make it super easy to assign tasks, create priorities, track progress, eliminate bottlenecks, and keep track of your team’s work. Kanban boards and custom workflows provide you with a clear insight into your team’s work progress across different stages. Robust Gantt charts show you which task is allocated to whom, the duration of tasks, how long it took the individual to finish a certain task, dependencies, and overlapping tasks. The table view provides you with all the task and project information in a single window so that you can keep track of every little detail easily. 

• Inbuilt chat and real-time discussions

ProofHub is not just known for its task management feature but also for its excellent collaboration features. It provides you an inbuilt chat (both one-on-one and group), through which you can easily connect with your team members instantly. Also, you get a dedicated space to have real-time discussions on different topics. 

• Notes and file management

Along With managing tasks and people, ProofHub also helps you manage critical information and files. ProofHub notes act as a storehouse of information, where users can store company wiki, project notes in different notebooks, confidential information, and more. ProofHub’s file management system helps you store and share files easily with your team members.

• Time tracking

ProofHub’s automatic and manual timers help you keep track of your team’s progress and productivity. You can easily get a clear overview of how well your team is performing by keeping an eye on the amount of time taken to complete tasks.

• Calendar

ProofHub’s calendar helps you plan, manage and visualize your work through a shared team calendar. Users can see events, tasks, milestones, and set automatic reminders to schedule work tasks suitably.

• Reports

ProofHub gives you detailed resources and project reports in just one click. Users can easily create custom reports with the parameters of their choice and visualize overall project progress to plan things accordingly.

What is Asana?

Asana is a task management software that believes that automation is the key to increasing the efficiency of work and the productivity of teams.

This work management solution streamlines a team’s workflow and reduces errors, allowing them to focus on more critical tasks. Users can create tasks, assign them to individual members, and establish a deadline to ensure that the project runs successfully.

As you can easily manage your tasks from one software, Asana eliminates the need for teams to use multiple distinct methods for communication and collaboration, such as emails.

Asana is a great option for small teams or startups as its per-user fee is around $10 per user which can make it quite expensive for big teams. 

Core features of Asana

• Task management– As previously said, Asana is a full-featured task management solution that assists teams in effectively managing their tasks. Asana helps users remain on track by allowing them to prioritize work and plan out their objectives. With board and list view, teams can easily assign tasks, check progress and keep up with the deadlines. Asana’s timeline view helps teams chart the critical path and lets them stay on the schedule.
• Calendar– The shared team calendar makes it easy for teams to collaborate and see how their projects are progressing. Users may view which tasks are currently being worked on as well as which ones need to be completed next. 
• Workflow management- This feature helps teams streamline workflows and make work processes easier. It also helps teams make sure work gets done while keeping everyone on the same page. Teams can assign, prioritize, track tasks, and collaborate with each other to avoid any sort of bottlenecks. 
• Forms- The form features in Asana assist you in creating a uniform intake procedure. Other teams and clients may easily request work, and everything is kept in Asana so it’s easy to prioritize and track.
• Automation-  Rules, an Asana feature, automates the manual work associated with task input, routing, and agile processes. Once a rule is in place, your team will never have to repeat that step. Set it and forget it; Asana will take care of the rest.
• Portfolio- Get a detailed view of every little information related to your projects, tasks, or people, and monitor all of your initiatives in one place.

Key Differences Between ProofHub vs Asana

• Asana focuses more on serving as a task management tool, whereas ProofHub works more like an all-in-one project management software that provides solutions for task management, team collaboration, communication, and more in one place. 
• Asana can effectively serve small and medium businesses as it charges every user individually, whereas ProofHub could be better suited for growing teams as the software costs stay constant (flat price and no-per user fee) as the team expands. 
• ProofHub is a more affordable and budget-friendly software with a flat price of $89 per month (billed annually) and no per-user fee, whereas Asana has a higher monthly fee i.e. $10 for every user. 
• Asana has powerful project management features but it lacks some in-depth features like time tracking, Gantt charts, dedicated files section, and custom reports (only available through integrations) while ProofHub has all such features inbuilt.
• ProofHub also provides you personal productivity features like Stickies, Me-view, and daily agenda to help individuals keep track of their personal productivity. 

Which one is the best project management software?

• Task management

We all know that Asana is one of the best task management software available in the market. It provides effective solutions to help teams manage their tasks in the most efficient manner. Features like Boards, Timeline, and List views help users handle the most complex projects very easily. The automation features present in Asana are nothing but a cherry on top.  

ProofHub on the other hand is another very popular software used especially for task management. From setting the start and due dates of tasks, and visualizing tasks moving through different stages of project workflow in Kanban Boards, creating project plans to stay on schedule, understand task dependencies so that you can hit your deadlines with Gantt charts to ultimately getting a big-picture view of all the data and progress using Table view.  ProofHub Calendar view helps you plan, manage, and visualize work and events effortlessly in one place.  It comes with an in-built chat, which allows you and your team to communicate with each other via one-on-one or group chats. ProofHub time tracker and reports help you keep track of your team’s time and provide you with a detailed overview of the overall project progress. With all these robust task management features, ProofHub gives a solid competition to Asana. 

• Collaboration

Along with task management, ProofHub also helps teams to collaborate effectively in one place without having to use multiple tools. It provides you with all the core features like in-built chat, real-time discussions, company-wide announcements, notes, and more that are required to communicate and collaborate with your team. 

As mentioned above, Asana is an excellent task management platform and it also provides efficient team collaboration features but still lags behind a little when compared to ProofHub in terms of collaboration features specifically. 

Thus, it is safe to say that when it comes to collaboration ProofHub takes the cake. 

• Pricing

Asana’s per-user fee is US$ 10.99. 

So, If the number of your team members is 10. Total cost for 10 team members = 10 x US$10.99 = US$109.9 for 10 members. 

ProofHub does not charge you for every user differently.

ProofHub lets you grow your team all you want at a flat price of $89 per month and provides you with a great set of tools that your teams need for task and project management as well as team collaboration.

So, with ProofHub, you have one less thing to worry about as your team grows. 

ProofHub Vs Asana- Bottom Line

Both ProofHub and Asana are excellent project management software and it is very tough to finally decide which one to choose for your project and organization. Both applications offer great project management capabilities but I would personally be inclined to opt for ProofHub because it is always better to have an all-in-one software that takes care of all your project management needs in one place at a reasonable price.